I've decided that we will keep the booth and offer it up to Kris or someone else to use.
Wow. I don't have a lot to do with the UGP anymore, but I have to say that is a terrible idea.
A lot of fan groups are competing for those free booths. They took the time to put together an application and send it in to GenCon. If you get one of the free booths and then turn around and offer it to another group, that is pretty lame IMHO.
I am pretty sure that LFL and GenCon set up the booth approval process for a reason and that reason wasn't to decide which groups get to give their booths away. If you don't end up needing your booth, you should probably let LFL/GenCon know so they can give it to another Fan Club who took the time to go through the approval process instead of you just giving it to whoever you feel like.
In your application, you submitted the names of people who wished to use the booth for a specific purpose... think LFL/GenCon is going to be happy with those people to see a totally different group in your booth, especailly if it is a group that they never approved to be there, especailly when there are other fan groups they turned down so
you could be there?
Just something to think about...