JediDefender.com Forums
Collecting => Customs Community and Group Projects => Customs => Celebration IV - Ultimate Group Project => Topic started by: Phrubruh on May 3, 2007, 09:53 AM
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I've received an email from Mary Franklin about our booth and what to expect during C4. As you can see, we are in some pretty good company. Maybe we can be placed next to the "official fan club president" Dustin Roberts! ;)
Thank you, all of you, for forging ahead with your Fan Club Tables at Celebration IV, even though I have been extremely slow at getting back to you with information. I apologize. You are all working really hard to help make this Celebration an outstanding fan experience, and I truly appreciate it. I’m so glad you’re part of our Fan Fair Hall (Hall G), which is now bigger and better than ever before.
There’s quite a bit of information in this email, so please read carefully and make sure you get the details. I promise I’ll respond if you have questions!
· Please check the columns of names below to make sure I have the correct two contacts and correct emails for your group.
· You’ll see I’m missing some email addresses. Please send these. Thanks!
· By this Friday, May 4, please get me the names (many of you have already, thanks!) of the two people who will be picking up associate badges for your group.
· I’ll pass those names on to Gen Con, and those two people will be able to:
o Order services for your booth, like extra electric, internet, carpet, or other things you want to pay for.
o Arrange with the Gen Con staff for loading in items for your booth. Gen Con has generously offered to help you get your items in by covering drayage. Unless you decide to bring in a semi truck full of give-aways!
o Trade in your two four-day passes for associate badges at the Exhibitor Services counter in the South Hall.
§ Associate badges will get you in to the Convention Center early, on set up days, and into Hall G an hour before and after everyone else on show days.
§ The Associate badges don’t have names, so you can trade them with members of your group if you are trading booth duties.
§ The Associate badges are good on Fan Club Members-only day.
Here’s what Gen Con is providing free for your booths:
§ 10’ x 10 foot floor space in the Fan Fair Hall (hall G)
§ Drape backdrop and side walls
§ 1 8’ table
§ 2 chairs
§ 1 wastebasket
§ 1 standard electric outlet. You can plug in your computer and a screen and standard electrical things. If you want to plug in a clothes dryer you’ll need to order extra electric.
§ Reasonable drayage. If you make arrangements with Gen Con, or if you can carry all your things in without a cart, you won’t have to pay drayage (labor for moving materials)
Those of you who need to order more materials, please drop me an email privately and I’ll hook you up with Gen Con.
Fan Fair Hall Hours (there must be at least one representative of your club or group in your booth all hours the show is open):
Set-up:
Tuesday, May 22 9am – 8pm
Wednesday, May 23 9am – 8pm
Thursday, May 24 9am – 12 noon
Show Hours:
Thursday, May 24 12 noon – 8pm
Friday – Sunday 10am – 7pm
Monday, May 28 10am – 4pm
You are not allowed to tear down early on Monday. Clubs and all exhibitors must stay up until 4pm.
Approvals:
Anything you are going to give away, hang, post, or display in your booth needs to be approved by me. I have done quite a few approvals for this group already, which is great. Some cool stuff!
Thanks again! We’ll get you in the floor plan now, and I’ll get you your booth numbers next.
Fan Tables at Celebration IV
Panel Contact Contact 2
Rebel Legion Matthew Hofmann Lori McKee
Ultimate Group Project Paul Hruby Justin Cook
Pacific Region Fan Force Rachel Williams Yvette Simonson
Pennsylvania Star Wars Collecting Society Bill Cable Bob Raspet
Wookieepedia Mark Sandell Steven Greenwood
Mandalorians, Mississippis Division Jay Sarrett Chris Williams
The Dented Helmet Kristen Nelson Art Andrews
Star Wars LEGO Community Steven Witt Ted Michon
Star Wars LEGO Community Ace Kim
Sacramento Valley Rogue Force Susan Davis
Slave 1 Fan Club Toru Komuro Akiriho Kudo
Kessel Run Dan Hamman James Floyd
DC Star Wars Collectors' Club Gregory Leo Mike Kurtz
Fan Force Dajuan Raab Christina Person
The Jedi Assembly Anthony Foister Theresa Mark
Ohio Star Wars Collectors' Club Dustin Roberts
Grand Army of the Republic Carl Cunningham Jesse Brown
501st Legion Dean Plantamura Damien Metz
501st Legion Ed Karl Mark Fordham
Mary Franklin
Events Manager
Lucasfilm Ltd.
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I've emailed Mary to let her know that Ryan and I will be picking up the associate badges and will be able to order extra serivces. The only extra service I would like to have is an internet connection. I think Pendragon would be stoked to have it.
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Its nice to see that you guys will have some extra help unloading too (if you need it!)
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The only extra service I would like to have is an internet connection. I think Pendragon would be stoked to have it.
;D Awww, thanks man !
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Fan Fair Hall Hours (there must be at least one representative of your club or group in your booth all hours the show is open):
Set-up:
Tuesday, May 22 9am – 8pm
Wednesday, May 23 9am – 8pm
Thursday, May 24 9am – 12 noon
That there is fantastic news. Two full days on site should be plenty of time. I get in around noon on Tuesday maybe we could start transporting everything in on Tuesday?
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John and I will be driving to Los Angeles TUESDAY after work. We will arrive around 1 am.
We will be setting up the workshop all day wednesday.
Once your table set up is done, you may start to assemble your mega UGP diorama.
PLEASE DO NOT start assembling until I arrive, or you may have to take it apart and rebuild.
almost there....
:)
see you wednesday !!!
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There shouldn't be any problems with us at least transporting everything in and putting it in our booth for safekeeping though, right?
I'm guessing it is also fine if we do some fabrication and work on the diorama on Tuesday just to make sure everything fits together, as long as we don't set anything up yet correct? I figure Tuesday would be a good day to load everything in and make sure we have what we need for Wednesday's setup, that way we can start first thing in the morning on Wednesday.
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Sure, we can all meet at my house tuesday after work (say 3pm?) and drive it all down. They are going to be open until 8pm on tuesday.
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of course, u would need and good idea to assemble asap
im just thinking that if you went and placed it in a spot before i arrived, that might NOT be the same spot in my layout plans, and you would have to move everything again which might be a hastle.
you have 3X3 tables space, i just have to figure out where it will go in the room.
if we are against a wall like last year or in the center of the room
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Don't worry. I'm not setting up anything until you give the ok sign.
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I just saw the floor plans yesterday for the first time.
your diorama group project will be on display DAMN SMACK IN THE MIDDLE of it all :)
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Sweet! ;D
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Wow, that should be really sweet!! Thanks again Frank for helping us out with this!
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Ahhh man I soooo wish I could go. :( But at least G4 tv is doing coverage of it, maybe i'll even get a glimpse of the endor and group projects on camera :)
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Ahhh man I soooo wish I could go. :( But at least G4 tv is doing coverage of it, maybe i'll even get a glimpse of the endor and group projects on camera :)
That's cool. Maybe that segment will end up on their website! :)
E>
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Lets hope, then we'd all be famous among nerds :o
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Question about the associate badges, since we're only getting two, will that restrict the number of people allowed for set up?
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It shouldn't since the show starts on thursday.